UCC Guidelines for Working Together as a Team
In order to ensure decorum during our meetings, members of UCC agree to abide by the following:
1. We are committed to making our UCC meetings a forum at which all attendees are welcome to participate in discussions and resolutions of local issues.
2. We will use basic listening skills, not cut people off, or participate in side conversations.
3. We will try to stay objective during discussion and we will always speak to each other respectfully.
4. We will not bring up topics that have already been addressed and decided upon, or issues that are unrelated to the topic under discussion. At each meeting, the Agenda includes an item for ‘other items of discussion’ during which any subject relevant to UCC may be presented for discussion.
5. We will raise our hand to be recognized by the Chair and will do our best to make our
comments concise and to the point.
6. We will respect differing opinions while recognizing each others’ expertise and diversity.
7. During meetings, our beepers and phones will be turned off or put on silent mode, with the exception of emergencies; in the case of emergencies, the Chair will be alerted.
Ground Rules for Official Representatives and Members
In order to ensure accurate information to the general public and officials, members of UCC and the official UCC representatives agree to abide by the following:
1. The official representative to a public agency/commission/association, etc., will be the only member of UCC who will identify themselves as speaking for UCC.
2. The official representative will speak for UCC if the members have given the representative clear direction on the position of UCC. If the UCC representative is unclear about the position of UCC on any given issue, OR if the issue obviously has NO consensus from UCC, the speaker will simply say “UCC has not reached consensus on this issue so we currently have no position”.
3. Media interviews will only be with the Chair, his/her designee or a UCC Committee Chair. Personal opinions will not be a part of an official representative’s presentation of the UCC position.
4. If there is not a UCC officer or member designated as an official UCC representative by the Council, at a meeting of a public agency/commission/association, etc., other members will not speak and identifythemselves as if they are the official representative for UCC. At such meetings, UCC members are certainly free to express their own opinions on issues, provided they clearly state that they are NOT representing the Council with such opinions
5. We will exercise discretion in our public presentations and conversations with others.